Save Job Back to Search Job Description Summary Similar JobsReputable services company with strong market presence.Partnering with senior leadership on office management matters.About Our ClientThe company is a well-established organisation in the Business Services industry, known for offering comprehensive solutions to its clients. It has a strong presence in the market and is committed to delivering excellence in all its operations.Job DescriptionOversee day‑to‑day office operations, ensuring optimal functionality, cleanliness, and a consistently professional environment. Maintain accurate records, organize documentation efficiently, and manage office equipment and inventory levels.Lead the recruitment lifecycle for support roles including secretaries, receptionists, and office cleaners. Conduct hiring, hands‑on training, and ongoing performance evaluation to ensure high-quality service delivery.Manage expatriate administration, including Work Permit and KITAS extensions, as well as coordinating budget approvals with HR Operations.Handle HR-related processing, such as preparing hiring, promotion, and exit letters, and submitting EDM requests for new joiners, role changes, and leavers.Support Office Operational Budgeting, including preparing annual blanket POs, monitoring staff mobile and taxi expense usage, and approving billing payments through Netsuite.Oversee office renovation and maintenance projects, coordinating with Facility & Property teams, IT Infrastructure, and external contractors. Participate in vendor bidding processes and maintain a strong professional relationship with Building Management.Assist SSC with ad-hoc requests, including documentation follow-ups and other operational requirements.Serve as the primary liaison for external vendors, ensuring smooth communication and processing new supplier registrations in Netsuite to enable timely payments.Coordinate with Finance on asset disposal, providing justification and facilitating disposal procedures.Prepare and respond to auditor inquiries, ensuring all SOPs are properly implemented, documented, and audit-ready.Provide necessary data to Finance for quarterly reporting to Indonesia's Board of Investment (BKPM).Maintain strong working relationships with government authorities, particularly the Ministry of Manpower (MOM).Contribute to corporate event planning, both internal and external, by coordinating with event teams, negotiating with venues, and offering guidance on menu selection, souvenirs, and other event requirements.The Successful ApplicantA successful Office Manager should have:10+ years of relevant experience in office administration or related field.Experience in managing office operations and coordinating resources.Proficiency in using office software and tools for efficient task management.Excellent organisational and time management skills.The ability to communicate effectively with team members and stakeholders.A proactive and solutions-oriented approach to problem-solving.Fluent in English.What's on OfferAn opportunity to work in a reputable organisation within the Business Services industry.Supportive and professional work environment that values efficiency.Comprehensive benefits package and market-aligned compensation.Opportunities for professional growth and development.ContactGungti DarmestiQuote job refJN-022026-6945155Phone number+62 21 2958 8898Job summaryFunctionHuman ResourcesSub SectorHR GeneralistWhat is your area of specialisation?Business ServicesLocationSouth JakartaContract TypePermanentConsultant nameGungti DarmestiConsultant contact+62 21 2958 8898Job ReferenceJN-022026-6945155
